Role of Academy Operational Manager

Team Manager is also regards as Team operational Manager.... I will share this file to understand how Team Operational Manager work:

Academy Operations Manager Job Description

Purpose: • Run the day to day operations of the Academy

• Competition management for all Academy teams.

• Develop and maintain essential relationships within the football community.

• Ensure the Academy a sustainable business model.

• Manage long term tasks and administrative duties of the Academy.

Reports to: Academy Director

• Facility bookings including grounds for competition games, friendly matches, trainings and other 

Academy events.

Manage the transportation of the Academy players who are boarding or in homestays to enable full 

attendance at trainings, games and compulsory events.

• Develop a homestay network including the advertisements, vetting process and final allocation of a 

homestay family for potential players coming to live at Academy hostel.

• Arrange yearly Academy photoshoot to include individual player shots and team photo’s.

• Event management of the yearly Academy awards night to include guest speakers, presenters, 

trophies, and promotions. 

• Arrange bi-annual 360 review meetings for all players in the Academy including the ability to skype 

parents not residing in the state 

• Take a lead role in the induction of new recruits including being the main point of contact with 

parents.

• Manage the time off of Academy players in partnership with the Academy Director.

 Allocate specific 

holidays to each player and communicate this to their parents. Ensure flights in and out enable 

players to fulfill their Academy commitments.

• Arrange all travel of Academy teams, players or staff. 

• Arrange transfers for away teams 

• Build and maintain excellent working relationships with local schools that Academy players attend.

• Ensure constant communication between the Academy and the players schools related to educational 

progress including copies of school reports.

• Day to day administration tasks emails/phone calls.

Provide information regarding of invoicing of Academy fees.

• Provide information regarding invoices and payments of items.

• Collate information from Academy coaches and write a monthly newsletter and send to all parents.

• Competition administrator for Football Youth 

League.

• Use Teamup for all Academy events, keep up to date and make any changes needed.

• Send out any changes to the schedule to players & parents.

• Be pro-active in finding more effective and efficient ways of running the daily business.

Budget & Business Development

• Closely manage all expenditure and ensure expenditure does not exceed the pre-agreed annual 

Academy budget.

• Actively work to manage and reduce costs.

• Develop long term strategies to expand the Academy business model and make the Academy more 

sustainable.

Support Staff & Support Services

• Player Welfare, liaising with school nurse regarding players who are ill (parents out of town) and 

communications to parents.

Key Performance 

Indicators

• Annual Academy photoshoot

• Annual Academy awards evening

• Bi-annual 360 reviews meetings

• Staying within the pre-agreed annual Academy operating budget

Key Performance 

Indicators

• Annual Academy photoshoot

• Annual Academy awards evening

• Bi-annual 360 reviews meetings

• Staying within the pre-agreed annual Academy operating budget